We are more that just a sports registration system provider, we are a total club service provider (or as much or as little as you want). We are here to make life easier for the board, coaches, volunteers, staff, parents, players and anyone else associated with your club. Our software is helping all types of sports clubs including; soccer, hockey, baseball, basketball, lacrosse, field hockey, softball and more.
You get all the systems and unlimited support for just 1% of financial transactions.
Included are several additional 'must have' components. Like:
Content Management System (CMS). (Optional - replaces your website)
Pre-filled waiver forms ready for signature (if required by your club).
Form Tool (create your own database forms)
Player Evaluation System.
Coach Login and tools.
Coach Application.
Coach Risk Management Process Form.
Coach Evaluations.
Referee reporting for payments form.
Game Reports.
Discussion Forum.
Multi-level Email Communications.
much more!
(Note: The components and sub systems can be turned off if not required.)
We can be your club's IT, web and database partner too. From email support to custom forms and database systems, we can provide it all. Your satisfaction is guaranteed or you pay nothing. No contracts either, our products, support and service will keep you so satisfied, you won't want to leave!
Before you even look at the features and benefits of SpAppz Online Sports Registration, you need to understand and acknowledge the general benefits.
For your organization:
SpAppz purchase costs are very affordable.
Club continuity and easier voluteer transitions (systems in place and support available).
Ongoing expenses are much less than manual methods.
Very accurate, single source, registrant maintained database.
Database and tools are available anytime from anywhere.
Easy to implement and learn. (and Unlimited training and support.)
Reduced stress and workload for volunteers.
Reduced calls from parents.
Complete control of registration process.
Easier and more complete money collections.
Cost savings (pre-printed forms and postage)
Easy team assignment process.
Special League required data exports.
All levels of email communications. (players, coaches, teams, registration reminders, team lists, medical forms, late payments, etc.)
Event registrations (camps, tournaments, high performance, referee/umpire/coach training)
For the players/registrants
Convenient access and easy to use.
Credit card or cheque payment methods.
Early registration incentives (early bird discounts and/or late fee).
My company girlsCAN Soccer came to Randy a couple of years ago, after our previous online registration provider ceased operations. We were completely stressed out about the possibility of having to change from what had been a great service. Randy, however, has been absolutely phenomenal since we started working with him. I can't say enough about his professionalism, unbelievable customer service, and just in general how he has gone above and beyond what is necessary or expected to give us a hand when we need one. I have already recommended him and techsys to other friends and associates that are looking for an online registration provider, and would highly recommend him. We searched high and low when we had to switch, and I am confident that he is the best option out there.
Ciara McCormack: girlsCAN Soccer Development
West Vancouver Field Hockey Club
We switched from a manual registration process to the Techsys SpAppz system 5 years ago and have never looked back.
This system has everything we need for club administrators, age-level coordinators, and clinic coordinators. We can easily handle all our communications to any group - teams, coaches, junior coaches, managers etc. Plus it has improved our payment handling and saved us time and money.
Also, as we have both adult and junior divisions, the system has been invaluable in helping us manage different leagues, keep in touch with everyone and build our club. I recommend SpAppz to any sports organization.
Pat Macleod
Co-Chair Junior Division West Van Field Hockey Club
TSS Soccer Academy
After suffering numerous difficulties with our online registration system, we decided to switch over to the Techsys SpAppz system just last year. As a soccer academy, we have different requirements than regular sports clubs but this system was able to accommodate all of them.
I have worked in the software industry for quite a few years so I had strict requirements on what would be acceptable. I was amazed at all the angles this system covers. It seemed that every time I mentioned something on my wish list, it was already implemented.
It's also very simple to use which is something often overlooked with software applications. Software has a tendency of falling into two camps: lots of features but too difficult to use or not enough features but easy to use. The Techsys SpAppz system has struck the perfect balance between these two extremes.
I would highly recommend it to anyone who asks. I have also been extremely impressed with level of support we've received. Great product!
Brendan Quarry Director of Communications TSS Soccer Academy
West Vancouver Soccer Club
Three years ago, the WVSC switched from a manual registration system to theTechsys SpAppz system. We are still thrilled with the system!
The biggest "plus" is the ease with which we can collect payment. No more NSF cheques or running to the bank with huge deposits. All registration records are stored on the server, so no mountains of paper registration forms to store.
Players, coaches, volunteers can access the information they require with ease but always in accordance with Privacy Policies. Communication between the Club and its coaches and players is facilitated through the system's email facility. Also making everyone's life a little easier.
Julie Walker
Registrar / 4 District Rep. West Vancouver Soccer Club
SpAppz is a COMPLETE sport communication and registration package. SpAppz is used for managing web page information, communications, season registration, various event based registrations and team assignment.
Imagine an always online database where the players can update their own contact information, get email reminders to register for the coming season and then register online with credit card payments, authorized and transferred to the club bank account instantly.
Imagine the time and effort saved by reducing cheque and NSF processing plus the phone calls to and from parents questioning if payments were sent / received.
Imagine the cost saving from multiple form creation, paper and postage costs.
Imagine age-group coordinators assigning players to teams from the comfort of their own home using a shared and current database.
Imagine a web site where content can be added through forms with no knowledge of html and can be updated from anywhere with no special software.
SpAppz comes in a variety of configurations including a level of support services that's right for your orgainization.
At the top end... SpAppz can be your registration system plus a new dynamic, freshly designed web site and content management system with several WebAppz that will provide everything you could ever want in a web system. But, you don't have to use everything, you can pick and choose what functions you would like to use (We could even create new functions if you wish).
TechSys also offers reasonably priced ongoing update services to provide reliability and continuity to your organization no matter how many times key personel or volunteers change/retire.
If you only want the registration system, we can accommodate this too.
Just want a professional content system (dynamic web site) to replace your current web site? No problem!
SpAppz can be used for any organization where you need to maintain a database of your subscribers, accept registrations (seasonal and/or event based) and perform other voluntee intensive functions.
Players / Parents
Players or their parents (registrants) can register online for the season or for specific events offered. Registrants can re-register for future years with only adjustments to their 'on-file' information.
Registrants will receive email confirmation of all registrations and email communications to registrants can be sent from coordinators for special events or reminders as required.
Registrants can login anytime and make adjustments to their contact information.
All registrations are under one login.
Coordinators
Coordinators can check prior year registrations and current registrations by division and/or by age group and/or team.
Coordinators can assign players to teams by division and/or agegroup. A player who re-registers will be automatically placed on the same team (by default).
Coordinators can 'mass email' players, coaches, managers and others associated with a team and/or agegroup and/or division.
Coordinators can send team lists and player medical information (as entered at registration time) to coaches and managers.
Coaches
Coaches can login and change their contact information.
Coaches can adjust their players phone number, email address and enter their home and away jersey numbers (jersey numbers help scouts to make player evaluations).
Coaches can rank their players and enter player evaluation(s).
Coaches/managers can generate team lists and send lists and emails to their players.
Scouts
Scouts can browse all the players and add evaluations to any player.
Tryout Coordinator
This is optional.
If selected, the registration can include tryout request data with optional tryout fees included as part of the registration.
The Tryout coordinator can request a computer generated excel spread sheet of those players wanting to tryout and for which level.
Special Event Coordinator
Special events registrations can be created for any type of extra registration requirement. This could be age level camps, specialty camps, awards events, dances, etc.. These events can be free or fee based with cheque or credit card payment methods.
The event coordinator can check registration numbers and update payment info (change to paid when cheque is received).
Event coordinators can request an event registration list to be downloaded to their computer as an excel spreadsheet.
All special event registrants can be mass emailed with special instructions, reminders or event changes.
Payments Processor
The payments processor can adjust the payment status of a registration. This includes changing the status to paid when a cheque is received or 'can'celled, 'ref'unded, 'free' and other status codes.
The payments processor can also add payment notes to a registrant to keep track of promises, dates, etc..
Registration Administrator
The Registration Administrator has access to the same functions that the others have plus additional reporting and editing functions.
SpAppz provides all the functions and features that most sports organizations require to simplify and enhance the registration processes and information dissemination.
The objective of this system is to make the registration easier and timelier for the registrant (player/parent) and to reduce the time and frustration of the organization's registrar and coordinators.
Please review the following features that are included with SpAppz. Remember that most features can be turned off or on. Additional components can be added on request.
SpAppz Features
Full online registration system. 100% web based with no special software required
Complete Annual and event based registrations
Secure 128bit encryption.
Moneris credit card clearing service. This can be your own merchant account or you can use the SpAppz credit card clearing account.
SQL Server data base. You have your own SQL database so you can keep your own copy.
Complete support. (database, hosting, programming and help).
Five levels of Sports Appz administration access:
Admin access - Full sports Appz access (not website).
Coordinator access - players and team assignment.
Collections access - payment status and payments receipts.
Coach access - team lists, evaluations, team communications, more.
Head Coach access - full evaluation access.
Scout access - Add evaluations to any player (no history view).
Special Event Coordinator.
Tryout Coordinator.
Referee Coordinator.
Multiple Web site content access logins. One login can access one or more sub systems.
Web page content and club contacts.
Event Calendar.
Banner ads.
Picture Gallery.
Document Downloads.
Link Manager (maps, associated sites, etc).
Tryout option (automatically adds extra fee and player gets included on the tryout list.)
Donation option. Allows for an extra donation to be added along with the registration.
Option to ask for interest in refereeing (umpiring) on registration form.
Instant credit card authorization.
Email confirmation of registration.
Cheque or credit card payment with Discount/surcharge fee.
Early bird discounts and/or late fee.
Allows for limits by age group.
Waitlist option.
Allows for different pricing by division and agegroup.
Allows for different registration periods for different divisions.
Allows for controlled late registrations. (a late password is provided).
Team contacts page (coaches and manager contact info).
Player self administration (e.g. phone, address and email changes).
Group email by division, age group, team, coaches, managers & special event registrants.
Email registration reminder to players from last season.
Email player medical forms (filled out as part of registration) to coach and manager.
Report generation directly into excel format.
Team list (for coaches and managers).
Player address list (required by most league associations).
Tryout list (for tryout coordinator).
Uniform list (for equipment manager).
Volunteer list (based on volunteer data entered when registered online).
Donation list.
Coach/manager list.
Mail merge labels using word and excel.
Complete special event based registration (now with custom data fields).
(new) Create your own forms (coach evaluations, surveys, etc), saved to the database.
(new) Player evaluations (click here for screen shot)
The pricing has been established to be competitive with or better than other on-line sports registration systems. The terms are simple...
$500 setup fee (one time).
1% of transactions fees
No fees on free events
No contract
Your own Moneris merchant account; Moneris is a bank of Montreal / Royal bank joint venture. All credit card transaction amounts go directly to your bank account where standard bank setup and credit card fees apply.
My company girlsCAN Soccer came to Randy a couple of years ago, after our previous online registration provider ceased operations. We were completely stressed out about the possibility of having to change from what had been a great service. Randy, however, has been absolutely phenomenal since we started working with him. I can't say enough about his professionalism, unbelievable customer service, and just in general how he has gone above and beyond what is necessary or expected to give us a hand when we need one. I have already recommended him and techsys to other friends and associates that are looking for an online registration provider, and would highly recommend him. We searched high and low when we had to switch, and I am confident that he is the best option out there.
We switched from a manual registration process to the Techsys SpAppz system 5 years ago and have never looked back.
After suffering numerous difficulties with our online registration system, we decided to switch over to the Techsys SpAppz system just last year. As a soccer academy, we have different requirements than regular sports clubs but this system was able to accommodate all of them.
Three years ago, the WVSC switched from a manual registration system to theTechsys SpAppz system. We are still thrilled with the system!
